What is it?
This insurance, in consideration of the risks involved with the events being organised for you, has been developed in cooperation with Adviesgroep CombiNed West-Friesland and Nationale Nederlanden. You can make use of this insurance if your event is being organised by one of the IDEA event management agency members. Van Eeden Evenementen is a member of IDEA.
Why?
IDEA is aware of the risks you have as a client with the organisation and realisation of your event. The IDEA Events Insurance ensures that nearly all your (financial) risks are covered.
What is covered?
Cancellation or a premature end of your event, forced upon the insured (the client) due to an independent uncertain incident where the insured has kept tot all of his/hers contractual duties and where there is no case of interference by the insured.
What does that mean?
The cancellation or premature end of the event must be a compulsory decision. For example, burnt down location, the passing away or extreme sickness of the celebrated individual or other important person(s) with whom the event cannot take place or the bankruptcy of the event management agency (IDEA member).
The insured may not have had any influence on the events leading to a cancellation or premature end of the event. For example, if they did not make the payment, did not apply for or receive the right licenses/documentation/certificates, or decides to cancel the event because they want to.
Why are not all the incidents, which are covered by the insurance, outlined clause by clause?
This leads to a limited summary of the covered incidents and restricts the current insurance board. The current insurance conditions essentially cover everything that is not excluded. For example, nobody in the early 90’s could have predicted that clients would be confronted with forced cancellation of an event because the location of the venue was inaccessible due to the outbreak of a contagious virus carried by cattle.
What makes the IDEA Events Insurance so distinct?
- A comprehensive, standard coverage is offered including a comprehensive coverage for ‘non-appearance’ for events with a value up to € 500,000
-Coverage is offered for weather conditions that make it impossible to reach the location of the event (such as floods in the south of Holland)
- Coverage is offered if the organising event management agency (IDEA member) goes bankrupt.
Are there events that cannot be insured?
House parties, student parties and dance parties cannot be insured.
A discussion needs to take place about the possibilities for events valued at more than € 500,000 and for events outside the insured area.
Also events where there are known circumstances which could lead to cancellation or premature end of the event cannot be insured.
Are there also additional coverages possible?
In addition to the IDEA Event Insurance, a proposal can be requested for:
- Accidental insurance
- Casco insurance for necessary materials at the event
- Claim insurance
- Storm coverage (*)
- Rain coverage
A separate document will be drawn up for the requested additional coverages. (*) The storm coverage will be applied through a clause on the assurance certificate.
Examples of coverage with the IDEA Event Insurance
At your request, a large event is set up by an IDEA member to celebrate the 25th company anniversary. A few days prior to the event, the director passes away as a result of an accident. The event is cancelled.
The Events Insurance offered by the IDEA member covers this cancellation.
-------
You let an IDEA member organise a festive event and your company is situated at about 150-meter distance from where a national disaster takes place. Various employees and relations of yours are affected by this disaster. The board of your company feels compelled to cancel the event. This event may still be possible in a few months.
The Events Insurance offered by the IDEA member covers this cancellation.
-------
As the peak of the evening, in celebration of a successful year on the stock market, the IDEA member organiser has booked a top artist/singer. As a result of a very bad cold, the artist loses their voice and cannot perform. The IDEA member succeeds in booking another top artist but at a higher price. The evening is saved and does not need to be cancelled.
The Events Insurance offered by the IDEA member covers the extra costs linked to the booking of the replacement artist/singer.
-------
An IDEA member hit by unpredictable circumstances has been made insolvable and is therefore not in a position to continue to realise the booked event. The client has already paid for much of the (often non-refundable) costs.
The costs and payments that have been made can be claimed on the Event Insurance offered by the IDEA member. The client can use the amount given by the insurance to perhaps hire another IDEA member to complete the realisation of the event.
This is a disclaimer for all the text and examples given on this page.